INFOSOFT OFFERS PROFESSIONAL INTEGRATED BUSINESS SOLUTION PoIS.

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IT solutions according to the international standards and requirements of the most demanding users

OUR IT SERVICES

Professional IT services from consulting, through implementation, training, and finally help desk

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Search the list of our top references from various business domains such as utility companies, hotels, etc.

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Structure of PoIS

Business Integrated Information System PoIS is a software package that has a modular structure, which makes it a very flexible system.

This modularity allows the purchase of individual modules, depending on the needs of the client, where it is always possible to invest in the purchase of other modules, and thus have the complete information system.

Modularity also enables high-quality maintenance and improvement of the system, which makes PoIS a good choice for a long time.

PoIS consists of the following modules:

  • Module necessary for the information system functions
  • It is used for the files and business structuring

  • The basic module as financial business service containing all the data from the other modules
  • General ledger module serves for bookkeeping according to current law regulations
  • It is possible to have an insight in any changes on the accounts either at a level of a:
    • holding enterprise,
    • single company,
    • sectors, business or organization departments, or,
    • accounting units
  • Specifically defined tracking of analytic and/or subanalytic elements on any account within the general ledger is possible, with an automatic procedure of synthetic data transferring into the general ledger module :
    • general ledger is free of unnecessary analitics
    • data are presented in a highly ordered way
  • Various screen forms as well as reports printed on local and/or system printer are available to the user
  • At the end of the fiscal year a new starting status for the next year is automatically created

  • This module serves for different analytical and/or subanalytical files handling such as:
    • buyers,
    • suppliers,
    • credit accounts,
    • store merchandise supply,
    • etc.
  • It is possible to track all analytical and/or subanalytical files at already mentioned lower organizational levels within a company
  • Recording is done in a simple way with transactions at document level
    • recorded document is automatically available on analytical card as well as on other various screen forms
  • Turn-over logbook is generated with an automatic data transfer to the General Ledger module
  • It is possible to get various reports at any time, either on screen or on printer
  • A new starting status for the next fiscal year is automatically created :
    • either as analytical (and/or subanalitical) balance
    • or as analytical open accounts

  • Serves for material-turnover tracking, supply-stock and consumables tracking, as well as for tracking of spare parts dedicated to internal usage
  • Supply-stock tracking is possible as per :
    • planned prices,
    • average prices,
    • current prices within the market
  • Materials-circulation data are recorded as :
    • changes with the value of the material
    • changes without the value of the material: only the quantity of material is recorded and when the supplier invoice arrives, only the value of material should be entered with automatic upgrading of all receipts, bills of lading, delivery notes, and request-sheets for material
  • Recorded document can be printed out and used as an original one without necessity to fill-in different forms
  • All entered data are recorded in the turn over logbook within the Material Bookkeeping module, being also automatically transferred into Analytical Bookkeeping and General Ledger modules at the same time
  • A new starting status is automatically created at the end of the fiscal year

  • Serves for costs and incomes recording as per:
    • working orders
    • both objects and sorts of costs
  • It could be done at the levels of a:
    • holding enterprise
    • single company
    • lower organizational sectors within a company
  • Material costs are transferred into this module from the Material Bookkeeping module, while some data are used from Analytical Bookkeeping module and from personnel-income account application
  • Reports are available on screen or as printed copies at any time
  • At the end of the fiscal year a new starting status for the next year is automatically created

  • It controls the turnover within the production of goods
  • Stock of goods may be registered at:
    • purchase price,
    • wholesale price,
    • retail price exempted from taxes,
    • the sale of goods may be made according to prices from the price-list or according to the agreed and concluded prices
  • Sales conditions (tax, discount etc.) may be determined in the sales agreement, contract, thus, at making an entry, the change in goods bookkeeping is registered under the number of the sales agreement, from which all necessary and relevant data are taken for the purpose of dispatch note preparation
  • All documents based on the turnover of goods are printed as the original documents
  • Consumers are offered reviews and reports as follows;
    • Entered documents are also registered in the turnover agenda, and are transferred into modules Analytic Bookkeeping, Retail Sale, Main Register Book and Tax Bookkeeping
  • At the end of the business year, automatic formation of the initial state is made

  • Can be used either as a stand-alone module or together with the Analytical Bookkeeping module
  • In case that the module is used separately, it is necessary to define business partners data and, accordingly, invoice numbers and amounts to be paid, when an appropriate bank-order is ready to be printed out
  • When the module is used in connection with the Analytical Bookkeeping module, it is sufficient to enter total amount to be paid at the moment;
    • the system itself will suggest invoices that should be paid regarding to due dates and amounts due
  • System provides for even partially payment of an invoice total amount, as well as connecting a customer's invoice with the amount(s) already paid for in advance or have been collected earlier
  • Based on the system’s suggestions about the invoices that should be paid for, the user accepts or changes offered solution accordingly and after the user's final decision the bank-order is printed out
  • It is possible to track all the data from issued bank-orders in order to perform final bookkeeping automatically once when the bank confirmation is received that the payment has been done:
    • in such a way, manual re-entering of bank-orders data is avoided

  • Serves for calculation, payment procedures and bookkeeping for various utilities
  • Various utilities are covered by this module:
    • water consumption,
    • gas consumption,
    • heating,
    • collective insurance,
    • and many more...
  • It is possible to track each of utility costs independently, or pay for all together
  • The subsystems makes it possible to calculate either partial or final costs for any of utilities that are invoiced based on consumption meters
  • Recording of consumption is performed in simple and easy way by a special procedure of recording, with automatic control based on average consumption in previous periods per each metering equipment
  • All reviews are available either on screen or as printed forms
  • Any changes in this module, as well as calculation results are automatically transferred into Analytical Bookkeeping, Material Bookkeeping and General Ledger modules

  • May be used for both independent bookkeeping or with module for Analytical Bookkeeping
  • If it is used independently, necessary is that data are entered as follows:
    • About business partner,
    • Number, amount and date of the invoice,
    • Amount and date of all payments,
    • Tax rate or number of the contract from which the same is taken
  • After the above entry, tax sheets are calculated
  • At Analytical Bookkeeping, it is sufficient to give the module of the business partner, analytic invoice from which the given analytics are taken, and enter the information regarding the way of the tax calculation (tax on the clused and opene accounts);
    • All what is needed for tax calculation is taken from Analytical Bookkeeping
  • After the tax calculation and tax sheets preparation offered is the calculated tax selection per business partner:
    • Thus, if the consumer likes, certain business partners may be excluded from the account or automatic entry
  • It is also possible to enter the selected and calculated taxes

  • Provides for recording, status tracking, and appropriate accounting regard to company's assets and general budget expenditures
  • All necessary data about assets is filed within the assets-codebook
  • Assets status tracking is possible on:
    • department,
    • business units,
    • buildings,
    • and workers basis
  • Module covers:
    • recording of all changes regard to all assets,
    • amortization and revalorization,
    • inventory of the assets
  • Amortization calculation is done in parallel as per minimal rate (according to the law) and as per increased rate, regarding to the number of working shifts when an asset-equipment works
  • All changes and calculations are recorded within turn-over logbook and are transferred into Analytical Bookkeeping and General Ledger modules
  • Various screen reviews provide for fast and simple insight into assets current status;
    • also, it is possible to get all lists printed out

  • Makes it possible to process and track salaries, with no matter of the sort of holding enterprise or single company activities or ways of salaries calculation
  • All specific elements for salary calculation should be predefined and entered in "decision tables". Once the "decision tables" are defined (meaning the ways of calculation), it is enough to upgrade specific variables for each month, such as working hours, analytical estimation, new credits recording, etc...
  • Parameters to be entered include
    • working hours per month
    • value of working place evaluation point
    • way of calculation (partial payment or complete salary)
    • canceling "yes/no" toggle for partial payments when final calculation is performed
    • credit debts "yes/no" toggle...
  • Once the parameters are entered, salaries calculations are performed automatically with printing of all of necessary surveys, bank orders, tax payments, health insurance, pension funds payments, credits payments, salary envelopes printing, salary lists hard copies, etc
  • All the data from this module are automatically transferred into Analytical Bookkeeping and General Ledger modules

  • Provides data tracking about all employee since his/her start within the company up to date
  • The data about previous employment(s) are available regarding to working experience of an employee
  • General data about an employee are recorded through the employee's card :
    • date and place of birth, residence, education, etc
    • data for reports for statistics bureau and other organizations,
    • as well as specific data that are important for the company (such as working place, internal qualification, etc)
  • All changes are permanently archived with all the data being available at any time, while only the current data are kept in basic application
  • A review of the employees can be get at any time based on various predefined criteria
  • Data exchange with other modules can be automatically performed

  • It may be used independently or combined with modules Analytic Bookkeeping, Material Bookkeeping, Goods Bookkeeping and Retail Sale
  • At the independent use through the computer data necessary for the invoice preparation are entered, combined with Goods Bokkeeping, Material Bookkeeping and Retail Sale:
    • invoice particulars are obtained automatically, on the basis of the sale agreement,
    • or data are taken from the module of business partners, modules of goods, materials and services, while prices are taken from module of goods prices, materials or services
  • The system automatically calculate the amounts as well as the total invoice amount, various turnover taxes (if there are any), and automatically deduces amounts paid in advance
  • All invoices are presented in form of the invoice agenda while in the same time formed are data for Analytic Bookkeeping, Main Book and Tax Bookkeeping

Subsystem from which generated are necessary reports, regarding the accounting tax to goods and service turnover such as:

  • Tax recapitulation,
  • Turnover Tax Book,
  • Cumulative Tax Calculation,
  • Advance Tax Payment,
  • Invoices for Account Tax Payment, per :
    • municipalities,
    • tariff numbers,
    • payment invoices...

  • We have know-how in POS technology installation both in crude and refining oil trading, and also in DAS (Extra assortment of other merchandise).
  • Long years of experience takes us to position of responsibility for perfect POS system functioning, which we install and start up along with your participation.
  • We cooperate with most competent POS system and peripheral devices world manufacturers. We have selected our producers on best performance and price basis, and that is the reason why we can offer steady and high-quality hardware and software solutions, with very profitable practice applying.
  • InfoSoft POS systems make possible:
    • appliance in big companies with chain of stores, markets, etc...
    • appliance in retail stores with more cash registers
    • appliance in retail stores with only one cash register
    • different types of sale control
    • stocks and automatic stock equalization monitoring in price correction process
    • possibility for local net equipment connection with headquarters
    • discount system defining both for products and consumers
    • paying by cash, coupons, credit cards, one-shot transfer orders, advances, credits or compensation arrangements
    • DEALING WITH FISCAL PRINTERS according to law regulations on Serbia and Montenegro state territory.
  • Most important benefits for POS applications are:
    • conducting unique price policy which is delegated from company management
    • automatic goods stock equalization
    • bar code identification for goods
    • fast key identification for goods
    • fast key identification for modality of payment
    • store/ refueling station cashier officers full control
    • automatic appliance of the discounts which are defined by the top management in company for all/ some of cashiers/ refueling stations, as well as for both all / some of product and group of products
    • Fiscal Y record on the end of the day with all relevant information related to turnover of goods
    • daily trade settlement for cash payments
    • transfer orders automatic connection with back-office software and fiscal bills for buers
    • sales tax counting even for refining oil with tax base lowering related to compensation without taxability – PDV – state regulation in Montenegro
    • Non fiscal X records for cashier takeover, sorts of sale related by quantity and value of items

  • Enables the inventory control according to the relevant booklets and module of materials (inventory)
  • Module enables the current inventory write off, i.e.:
    • 100% at committing the use,
    • certain percent at committing the use function
    • others in percent according to the shelf life expressed in months according to the valid booklets, under the date when the inventory is put in use
  • At the end of the business year the inventory is made from the account of surplus, deficit and small inventory expenditure
  • All entered and stipulated data are put into small inventory agenda and are transferred to module Analytic Bookkeeping, Material Bookkeeping and Main Book
  • At the end of the business year presented is the initial situation

  • Enables the issue of travel documents, their account and transfer to accountant office
  • Beside the travel order necessary is the order for the use of the self-vehicle for business needs
  • Enabled is the month value limit for the use of self-vehicle for business needs per worker

  • Module which enables planning of:
    • income(natural and valuable), and
    • expenses (natural and valuable)
  • for the chosen coming period, as well as the analysis of the realized income/expenses and comparison according to the planned parameters
  • The consumer is enabled to generate number of various reports and graphics

PoIS presentation

If You are interested in our business solution, we could arrange a presentation during which we will show You the opportunities and benefits that PoIS provides. The presentation is free of charge and could be held at Your or our office. Feel free to contact us.